What does it mean when a communication is read at a meeting?

When a communication is read at a meeting, it indicates that a motion is not formally before the assembly. This means that simply reading the communication does not automatically imply that it is being considered for action or discussion. For a motion to be formally before the assembly, it must be introduced in a specific manner, typically by a member making a motion and having it seconded, followed by the assembly agreeing to allow discussion on that motion.

Reading a communication could serve various purposes, such as providing information or notifying members about a situation or correspondence. However, unless a member moves to take action related to that communication, it remains just that – a communication – and does not become a debatable motion requiring a formal vote or immediate action.

This context clarifies why the other options do not apply in this scenario. The notion that a motion is formally before the assembly or must be voted on immediately pertains to instances where a specific motion has been made and seconded. Similarly, the debatable aspect relates to motions that have been formally introduced, rather than merely communications that have been read. Thus, the statement that the matter is not debatable correctly aligns with the understanding that reading a communication alone does not assume any formal action or debate.