How is a "proxy vote" defined?

A proxy vote is specifically defined as a vote cast by one member on behalf of another member who is unable to attend the meeting. This practice allows members who may be otherwise engaged or unavailable to still have a voice in decision-making processes. With a proxy vote, the absent member designates another individual to exercise their voting rights, ensuring that their preferences are represented even in their absence.

This mechanism is often used in organizations to maintain a quorum and facilitate participation, particularly in large groups where physical attendance may be challenging. Proxy voting fosters inclusivity and ensures that all members can contribute to important decisions, regardless of their ability to be present at the meeting.